Call for Speakers and Sessions

Introduction

ESL has exclusive content across its seminar theatres including case studies, research, expert presentations and a first look at innovation and developments within event sustainability.

In partnership with isla the event has a number of themes and topics that will feature at ESL. We encourage you to submit content supporting these themes or put yourself forward as a panelist where you feel you can add value. 

 

Themes: Importance of data

Capturing quality data is critical to shaping robust insights and informed decision-making, whilst sharing of knowledge and practices within the industry will speed up our transition to a more sustainable future. However, it’s not always straightforward, requiring collaboration, creating infrastructures and a mindset shift in attendees.

When it comes to collecting data, two areas are especially challenging and would benefit from research, development and further discussions:

Audience travel: Often accounting for the biggest part of event emissions but also one of the most difficult to capture. How have you tackled this issue at your events? We are looking for organisations who have proactively reduced audience travel emissions e.g. through big decisions around change in location, inspiring behavioural change by encouraging attendees to take responsibility for their travel emissions or solutions for large-scale audience travel data collection.

Waste streams: Collecting waste data can often be challenging, especially when some venues have limited infrastructure, facing different local governance, or dealing with unexpected customer behaviour. Have you successfully implemented initiatives that allow for accurate waste data collection, such as precise weight or end-of-life journey? Tell us about how you may have educated your attendees or staff or used technology to accurately capture waste data. Perhaps you have collaborated with waste management companies or local authorities to ensure proper waste collection and disposal as well as assistance in data collection analysis.

 

Regarding analysing carbon emissions data, these can be used innovatively for decision-making and/or collaboration and engagement:

By analysing the data, you can uncover patterns, trends, and opportunities for improvement. For instance, you may have spotted how specific activities or processes contribute significantly to your carbon emissions, helping you prioritise actions to mitigate them. Have you been able to use this data to challenge a client on a high impact decision or helped get client buy-in on a project? When has data shaped the impact and legacy of your event?

Once you have your data, it can be a powerful tool when communicating to clients or mobilising your team.

Communicating data through post-event impact reports promotes transparency, accountability, and guides future decision-making but is not always standard practice. Do you include reporting on carbon emissions as standard in your reports, even when clients have not asked? What has been the process? How has this affected your business?

Bringing the team on the journey. For a sustainability strategy or policy to take root within an organisation everyone needs to feel empowered. As a business leader what actions have you taken to ensure your teams are optimally resourced and engaged to execute company sustainability ambitions?

Theme: Engaging across your events’ supply chain 

“Supply chain emissions represent the largest source of emissions from companies – they are 11.4 times larger than direct emissions on average.” Maria Outters, SBTi’s Chief Impact Officer 

Measuring Scope 3 emission. Tackling Scope 3 emissions requires engaging the entire supply chain. Organisations need to implement supplier engagement initiatives to bring their supply chain on the decarbonisation journey. 

The Science Based Targets initiative (SBTi) in June published new guidance to support companies to engage their supply chains to set science-based targets. 

It is often challenging to engage the entire supply chain, with partners and suppliers being at different stages of their sustainability journey. It requires effort and investment but leads to enhanced relationships, efficiency, transparency, resilience, and stakeholder credibility in addressing broader environmental responsibilities. 

What principles have you incorporated to bring your whole supply chain on the journey? Have you successfully changed the way you procure and onboard new suppliers in a way that helps drive forward the sustainability agenda within your organisation and across your supply chain? 

Theme: Circularity within events 

Circularity within events refers to the adoption of principles and practices that promote resource efficiency, waste reduction, and the reuse, recycling, and repurposing of materials. 

Innovative designs that allow for no waste and reusability. Integrating circularity principles into the event’s design and planning phase involves rethinking, refusing and redesigning. What processes have you put into place that consider the entire lifecycle of materials and resources? When have you designed for durability, recyclability, and reusability while minimising waste generation? Have you adopted a reusable infrastructure and equipment to minimise the need for single-use items? 

Innovative materials usage to promote nature regeneration. Material innovation is key to our transition from a linear to circular economy. What materials have you used that promote resource efficiency or have a lower environmental impact? Have you introduced new technology which eradicates the need for single use plastic? Perhaps through a partnership and knowledge sharing you’ve found a new use for a product or material? How has this passed Health and Safety checks to become a scalable solution for the industry?

Applications

Applications: CLOSED

Application Deadline: 31st July 2023

If you need help with an application please contact us here

Our team will contact applicants by the end of August and our Agenda will go live by the 6th of September. 

Debut Speaker?

If you’ve never spoken at Event Sustainability Live before and are feeling a bit unsure about it, we’d be happy to talk to you about how we can help contact us here

Guidelines

Please submit your proposal by following the guidelines below.

  • If you are a provider proposing a case study – we strongly advise bringing your client to co-present. Sessions that include clients rank higher in our selection process.
  • Focus on providing attendees with practical advice, best practice guidance and inspiration.
  • Provide a statement that clearly summarises what a delegate can expect to get out of your session.
  • We do not accept sales pitches. If you would like to promote your company, service or product to our attendees, please contact us here to hear more about our exhibiting and sponsorship opportunities.