Agenda and Sessions at a glance

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In this enlightening session, we will delve into the innovative realm of Event Technology Solutions designed to foster sustainability and environmental consciousness in the realm of event planning. With the increasing global focus on eco-friendly practices, event organizers are seeking ways to minimize their ecological footprint. This session will explore cutting-edge technologies and strategies aimed at creating greener events without compromising on the attendee experience.


Key Topics to be Covered:


1. Smart Venue Management: Learn how advanced technologies can optimize energy consumption, waste management, and resource utilization within event venues. Discover the role of intelligent building systems and automated processes in creating eco-friendly event spaces.


2. Digital Engagement and Virtual Alternatives: Explore the potential of virtual and hybrid event platforms to reduce the need for physical travel and associated carbon emissions. Understand how digital engagement tools can enhance the attendee experience while minimizing environmental impact.


3. Waste Reduction through RFID and IoT: Discover how Radio-Frequency Identification (RFID) and Internet of Things (IoT) technologies can be leveraged to track and manage event resources efficiently. Explore case studies showcasing successful waste reduction and recycling initiatives.


4. Green Event Apps: Learn about the emergence of sustainable event applications that provide real-time information, interactive maps, and digital resources, eliminating the need for printed materials and reducing overall event waste.


5. Carbon Footprint Tracking: Gain insights into tools and methodologies for measuring and offsetting the carbon footprint of events. Understand how event organizers can make informed decisions to minimize the environmental impact of their gatherings.


6. Renewable Energy Integration: Explore how event planners can incorporate renewable energy sources, such as solar and wind power, to meet event energy needs sustainably. Understand the practicalities and benefits of transitioning to cleaner energy solutions.


7. Case Studies and Success Stories: Hear from industry leaders who have successfully implemented green event technologies. Learn from their experiences and discover practical tips for incorporating sustainable practices into your events.


By the end of this session, participants will be equipped with a comprehensive understanding of the latest event technology solutions that not only enhance the overall event experience but also contribute to a more sustainable and environmentally conscious future.

Embark on a journey to explore the crucial realm of stakeholder engagement for sustainability and unravel the significance it holds in building environmentally conscious experiences. This session will delve into the intricacies of involving all stakeholders in the pursuit of sustainability, deciphering the meaning behind this engagement, and identifying the key players that play a pivotal role in the process.


Key Topics to be Covered:


  1. **Comprehensive Stakeholder Inclusion:** Understand the importance of involving clients, suppliers, employees, and the local community in the sustainability narrative. Delve into the nuances of how each stakeholder group contributes to and benefits from eco-friendly event practices.
  1. **Client Engagement for Sustainability:** Uncover strategies to effectively engage with clients in crafting sustainable events. Explore the symbiotic relationship between client satisfaction and sustainable practices, and how aligning with client values can enhance the overall impact.
  1. **Supplier Collaboration:** Examine the role of suppliers in the sustainability equation. Discuss collaborative approaches to ensure that the entire supply chain aligns with eco-conscious principles, minimizing the environmental footprint of event materials and resources.
  1. **Employee Involvement:** Explore the significance of internal stakeholders, such as employees, in fostering sustainability within the organization. Discuss methods to engage employees in sustainable practices, creating a culture that values environmental responsibility.
  1. **Regional Impact Assessment:** Dive into the considerations of the geographical impact of events. Understand the importance of engaging with the local community and region where events are hosted, ensuring that sustainability efforts extend beyond the event itself to benefit both the planet and the local populace.

By participating in this session, attendees will gain insights into the multifaceted landscape of stakeholder engagement for sustainability. Discover practical approaches to foster collaboration with diverse stakeholders, ultimately crafting events that not only benefit the planet but also prioritize the well-being of the people involved.

Embark on a transformative exploration into the integration of circularity principles within event planning and execution, as the event industry undergoes a profound shift towards sustainability. This session will spotlight the significance of circularity, advocating for a reevaluation of resource utilization, heightened efficiency, waste reduction, and a steadfast commitment to reuse and recycling throughout the event lifecycle.


Key Topics to be Covered:


  1. Circularity Fundamentals for Events: Gain a profound understanding of the core principles of circularity and its pivotal role in reshaping the landscape of the event industry. Explore how this approach fosters sustainable practices that extend beyond the event itself.
  1. Lifecycle Considerations: Delve into the intricacies of planning events with a comprehensive view of the entire lifecycle of materials and resources. Uncover strategies to minimize environmental impact at every stage, from conception to post-event activities.
  1. The Power of Partnerships: Examine the collaborative efforts required to achieve circularity in event planning. Understand the role of partnerships and collaborations in creating a network that promotes sustainable practices, resource efficiency, and responsible waste management.
  1. Real-world Circular Practices: Explore inspiring real-world examples showcasing the successful integration of circularity into event planning and execution. Learn from case studies that highlight innovative approaches and tangible benefits derived from embracing circular principles.
  1. Navigating Challenges: Address the practical challenges associated with implementing a circular approach in events. Gain insights into effective problem-solving strategies and best practices for overcoming obstacles on the journey towards circular event practices.
  1. Communication Strategies: Discover effective ways to communicate the benefits of circularity to stakeholders and attendees. Learn how to articulate the positive environmental and social impact of adopting circular practices, fostering a deeper appreciation for sustainable event planning.

By participating in this session, attendees will emerge equipped with the knowledge and strategies to infuse circularity into every facet of event planning and execution. Uncover the transformative potential of adopting circular principles, not only for the benefit of the planet but also for creating memorable and sustainable events.


Embark on a thought-provoking exploration into the dynamic realm of sustainability metrics as they intersect with the intricate landscape of event planning. In an era where the emphasis on sustainability in conferences, seminars, and symposiums has become increasingly pronounced, event organizers face the challenge of deciphering the true impact of their gatherings through a sustainability lens.


Join us for a compelling panel discussion featuring seasoned professionals from diverse backgrounds in event management. Our esteemed panellists will unravel the complexities of quantifying and qualifying the environmental, social, and economic effects of conferences. The discourse will shine a light on the nuanced challenges of authentically assessing the sustainability impact of events.


Key Topics to be Explored:


  1. Essential Ecological and Social Metrics: Gain insights into the pivotal ecological and social metrics that are crucial for measuring the impact of events. Delve into discussions about the significance of these metrics in providing a holistic view of sustainability outcomes.
  1. Balancing Act: Event Objectives vs. Sustainability Benchmarks: Navigate the delicate balance between achieving event objectives and adhering to rigorous sustainability benchmarks. Explore real-world scenarios and strategies for ensuring that events are both successful and environmentally responsible.
  1. Choosing Measurement Programs and Frameworks: Unravel the complexities of selecting measurement programs and frameworks from the myriad options available. Understand how event organizers can make informed decisions tailored to their specific goals, considering the diverse nature of events.
  1. Customized Assessment Strategies: Explore the notion of a tailored approach to sustainability assessment. Discuss the challenges and benefits of customizing assessment strategies to suit the unique characteristics of each event, acknowledging that a one-size-fits-all approach may not suffice.
  1. Technology’s Role in Data Collection and Analysis: Investigate the integral role of technology in streamlining data collection and impact analysis. Discover how innovative tools and platforms contribute to a more efficient and accurate assessment of the sustainability impact of events.

Through candid sharing of experiences, our panellists will provide valuable insights into the hurdles faced when grappling with these critical questions. This session aims to equip event organizers with the knowledge and strategies needed to navigate the intricate landscape of sustainability metrics and effectively measure the true impact of their events.

Embark on a pragmatic journey into the realm of green venue selection, a critical aspect for event organizers committed to aligning their events with sustainability goals. While choosing a venue that mirrors these objectives is paramount, the process of evaluating a venue’s sustainability can often appear daunting. This panel session offers a hands-on, step-by-step guide, empowering event organizers to confidently assess the green credentials of their chosen venue.


Key Topics to be Explored:


  1. Setting the Stage: Defining Sustainability Goals: Understand the foundational principles of aligning venue selection with event sustainability goals. Learn how to establish clear objectives that guide the green venue selection process.
  1. Navigating the Green Landscape: Step-by-Step Verification Guide: Receive practical insights and a systematic guide to verify the sustainability of event venues. Uncover the key questions to ask and the essential accreditations to look out for during the evaluation process.
  1. Accreditations and Certifications: A Roadmap to Green Credentials: Explore the diverse landscape of accreditations and certifications that signal a venue’s commitment to sustainability. Gain knowledge on how to decipher and prioritize these credentials in your green venue checklist.
  1. Interactive Checklist Creation: Engage in the creation of an interactive green venue checklist tailored to your event’s specific needs. Learn how to customize this tool to ensure it addresses your sustainability criteria, fostering a seamless and effective assessment process.

Join us for an enlightening session that equips event organizers with the practical tools and knowledge needed to navigate the intricacies of green venue selection. By the end of this panel, participants will be empowered to confidently make informed decisions, ensuring their chosen venues align harmoniously with their sustainability aspirations.

Embark on a groundbreaking exploration into the forefront of event food sustainability in this session where we dive into the pressing questions that shape the current landscape and dictate the future trajectory of the industry:


  1. Current Industry Landscape: Delve into an insightful discussion addressing the present state of the industry. Explore where event food sustainability stands today and gain a comprehensive understanding of the existing challenges and opportunities.
  1. Charting the Course Ahead: Anticipate the future of event food sustainability and discover the trends and innovations that are set to redefine the industry. Uncover the emerging practices that will shape the way events approach food sustainability in the coming years.
  1. Guiding Event Organizers: Understand the actionable steps that event organizers need to take to spearhead sustainability efforts in the realm of event catering. Receive practical insights and recommendations to implement sustainable practices that resonate with the evolving needs of the industry.

Key Session Topics:


  1. Scope Three Emissions: Navigate the complexities of Scope Three Emissions in the context of event food sustainability. Explore strategies to measure, reduce, and offset emissions associated with food-related activities in events.
  1. The Green Claims Code: Decode the principles of The Green Claims Code, understanding its significance in ensuring transparent and credible sustainability claims in the realm of event food. Learn how adherence to this code can elevate the credibility of sustainability initiatives.

By the end of this session, participants will be equipped with a forward-thinking perspective and actionable knowledge to drive positive change in the industry’s approach to sustainable event food practices.

Embark on a visionary exploration as we unravel the intricacies of incorporating all 17 UN Sustainable Development Goals (SDGs) into the fabric of events. Break free from one-dimensional sustainability approaches and join us for an enlightening session that not only applies the SDGs to events but also provides tried-and-tested examples for seamless integration into your shows. Engage in utopian forward thinking that challenges traditional norms.


Key Topics to be Explored:


  1. Beyond One-Dimension: Challenge conventional notions of sustainability by exploring how events can holistically incorporate all 17 UN Sustainable Development Goals. Understand the interconnected nature of these goals and their potential impact on event planning.
  1. Practical Examples: Uncover real-world, tried-and-tested examples of successfully integrating the UN SDGs into various aspects of events. Learn from case studies that showcase innovative approaches and tangible results achieved through comprehensive sustainability practices.
  1. Utopian Forward Thinking: Dive into a forward-thinking exploration that transcends current paradigms. Envision a utopian future where events seamlessly align with the UN SDGs, fostering a positive impact on a global scale.
  1. The One Change Method: Explore the empowering One Change Method, a practical approach that enables participants to contribute their ideas for discussion. Discover how this method empowers you to take immediate, tangible steps in incorporating the UN SDGs into your event planning.

Join us for a session that goes beyond rhetoric and empowers you to be an active contributor to the integration of UN Sustainable Development Goals into your events. By the end of this session, you’ll be equipped with inspiring examples, forward-thinking perspectives, and practical steps to infuse sustainability across all facets of your event planning.